Last updated: 01 Sep 2020
Welcome to the EPSI’s privacy notice.
EPSI is the data controller, with registered office at Rue Joseph II, 40 – Brussels – 1000 (Belgium), email: firstname.lastname@example.org. You can contact the data protection officer (DPO) by writing to this email address.
EPSI collects and treats Client Personal Information representing organizations that have registered on our EPSI Member website using following address: www.member.epsi.eu
EPSI stores and process information that your browser or device sends whenever you visit the Member Website or use our Services, and we collect browser and device data as part of our Services for our Clients. When we collect this, the data can include :
EPSI collects only Client Personal Information that are necessary to manage the registration process and to provide the Client with the EPSI Services.
Such Client Personal Information will include his first and last name, organization description he/she represent (name, logo and any type of information aimed at characterizing the company), business email address, phone number and/or social network identifier.
We hold and process all this information to:
EPSI does not rent or sell Personal Information. Other than to our Client that is utilizing our Services, EPSI does not disclose Personal Information about you with other people or companies that are not affiliates, except under the circumstances of legal requests such as court orders, or legal process, in case of action regarding illegal activities, suspected fraud or situations involving potential threats to the physical safety of any person;
We have put in place appropriate security measures to prevent your Personal Information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your Personal Information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Information on our instructions, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected Personal Information breach and will notify you and any applicable regulator of a breach where we are legally required to do so. However and despite all the efforts, please be aware that no method of transmission over the internet, or method of electronic storage is 100% secure and we are unable to guarantee the absolute security of the Personal Information we have collected from you.
Nevertheless, we will always recommend that you also take your own precautions to protect your own Personal Information whilst using the Internet, including this Member Website (use a strong and safe password, no credential sharing, up to date anti-virus, etc).
We will only retain your Personal Information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
To determine the appropriate retention period for Personal Information, we consider the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorized use or disclosure of your Personal Information, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Some of our assignments cover programs spanning a number of years and we may retain your Personal Information in light of this duration.
In some circumstances we may anonymise your Personal Information (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Personal Information are processed with the consent of the recipient of the information, who may revoke this consent at any time. If you revoke consent, your Personal Information as well as your organization’s information will be deleted immediately which stop also the access to the EPSI Member Website and/or Services.
Under certain circumstances, you have rights under data protection laws in relation to your Personal Information.
You have the right to:
If you wish to exercise any of the rights set out above, please contact us.
We may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, would be extremely impractical, or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort.
All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. It should be noted however that cookies play an important role in the usability of the internet; deactivating them might worsen your browsing experience. Alternatively, you can also delete cookies from your browser at any time.